How do I schedule a meeting with Outlook?

If you use Outlook as your calendar program, we make it super easy for you to schedule a meeting from right inside the Biba app.

From the Launchpad, click Schedule a Meeting:

This will bring up the Biba Scheduling Assistant.

Select Outlook as your calendar application.  As long as you don't sign out of Biba, your selection will be remembered.

Select your Meeting Settings. 

Premium Customers can select from 50+ local international dial in numbers to be added to their meeting instructions.


Select to use your own PIN, or a One-time PIN.  One-time PINS are useful if you're scheduling back to back meetings, and don't want any overlap.

Once you've made your selections, click Schedule with Outlook.

The first time you do this, you'll be prompted to install our Biba for Outlook Plug-in.  Just follow the instructions, sign in with your Biba credentials, and restart Outlook (if running at the time).

A new calendar event will open in Outlook.  You'll notice that the magic user is already an attendee, and your meeting instructions are included in the description.

Now you just have to set up your meeting like you normally would - add attendees, set the date and time, add a title, save and notify attendees.

Remember that is an attendee, so if you need to make any updates to date, time or add more attendees, be sure to notify attendees so Biba knows to make the changes.



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