How can I keep early dialers from joining the wrong meeting?

Whether your current meeting is running long, or you have early birds for your next meeting, there are a couple ways to prevent people from using your PIN to join the wrong meeting.


Lock your meeting:


The organizer of the meeting (or their delegates) have the ability to lock their meeting.  The lock button is at the bottom of the call roster, or under the More menu.

Once a meeting is locked, no one can join the call, either via Biba or dial in, so make sure all the people who should be in the meeting are present before you lock the meeting.  If you wish to add another caller, or if someone gets disconnected from the call, you'll need to unlock the meeting, then re-lock after the caller has been added/reconnected.



Join your meeting.png
Use personalized PINs for each meeting:

You can select to send individual PINs to each person for each of your meetings.  5 minutes before the meeting begins, each invitee who is not logged into a Biba device will receive an email with dial in details, including a single use PIN that can only be used for that meeting.  The organizer will receive an email with the PINS for each call attendee.  Be sure not to send your personal PIN info for the meeting!

Settings.png
Personalized_PIN.png

To turn on personalized PINS, go to File > Settings > Meetings (on desktop) and check the box for Send meeting guests a personalized PIN for each scheduled meeting.

On Mobile, go to the settings tab and under meetings, select Send meeting guests a personalized PIN for each scheduled meeting.

mobile_personalized_PINs.png

Use a One Time PIN:

From your desktop app, click the Schedule button and select One Time PIN.  When you do, you'll notice that the PIN in the Schedule Meeting Instructions will change from your number to a new one - this will be a different number each time. 

Complete scheduling the meeting with Google or Outlook and this number will be added to your meeting info instead of your own PIN.  You'll notice that the attendees include meet@biba.com as usual, but there will also be pin+<sinlge use PIN #>@biba.com.  -

If you don't use Outlook or Google, you can manually schedule your meeting for a single use PIN by adding meet@biba.com to the attendees as you normally would for a Biba meeting, but also add pin+<sinlge use PIN #>@biba.com as an attendee.

Example: 

pin+8953128029@biba.com

 

Have more questions? Submit a request

Comments

Powered by Zendesk