How can meetings be scheduled using another person's PIN?

If you schedule meetings on behalf of other people, using your own PIN isn't always an option, especially if you're scheduling multiple meetings for the same time.

The person who will be scheduling the meetings (i.e. the EA) on behalf of someone else (i.e. the Executive) will need to be given permission to do so, either by your company's Biba organization admin, or you can write to support at support@biba.com, or contact The Care Team @Biba through the app.

 

Setting up a Delegate Scheduler

The owner or administrator for the org can log into the admin area on the Biba Website using the same credentials they use for the app:  https://www.biba.com/signin

Go to the users tab

Find the user who will be having meetings set up on their behalf (the Executive), and click on their name to access the individual settings for that user.

 

Under Delegate Access, start typing the name of of the delegate scheduler (the EA),  select and add the correct user. 

 

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Once added, both users will receive an email letting them know that scheduling access has been granted.

The email received by the EA will include instructions on how to set up meetings, as well as all the Executive's meeting info to be included when setting up the event.

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If you're using Outlook, the Outlook plugin for Biba makes it super easy to choose which calendar you're setting the meeting up on by allowing you to select from a pick list.  You can be set up to delegate on multiple calendars.


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